For each line item, include a brief description, quantity, individual unit price, and total price.
Line Item: Add individual line items for each unique good or service you provided. Dates: Include the date when your invoice has been issued and the date when payment is due. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001. You can format this based on sequence and customer. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. Customer Details: Under "Bill To", add your customer's name, address, and contact information. Company Details: Add your company name, address, phone number, and logo to the top-right corner. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for. Be sure to double-check calculations, as few things can sour a working relationship more than a paycheck that comes out short. If required, employers should deduct taxes before calculating the total to pay. It’s a clear case of spending money to make money: employees who feel recognized will usually repay in hard work and long-term loyalty. Independent contractors are generally exempt from these regulations, but full-fledged employees might be entitled to at least health insurance coverage and paid time off.Įven when not required by law, companies are often wise to provide employees with perks – whether in the form of vacation time, an annual bonus, or other incentives. Bonuses and benefitsĮmployers should make sure that they are in step with state and federal benefits rules. 
Are hours recorded on the honor system, or will workers clock in and out? How should increments of less an hour be reported? Since the invoice generally covers many working days, it is critical to ensure that employees are not merely completing it from memory at the end of the period (and possibly making costly errors). Tracking hours workedĮmployers should establish a procedure for tracking hours. More information on wage laws can be found at the US Department of Labor’s (DOL) website.īe aware that federal labor laws also generally require that employees be paid a higher overtime rate for any hours in excess of forty worked in a single week. Teen workers may be paid less for a brief period just after hire, and independent contractors are not covered by minimum wage rules. Servers and other employees whose earnings come primarily from tips are subject to a lower minimum wage – though rules for tipped employees vary by state too. There are some exceptions to the minimum wage law. Some states have legislated even higher wage floors, and wherever a state minimum is higher, it takes precedence over the federal standard. Minimum wage and pay ratesĪs a baseline, employers are generally required to pay workers at least the federal minimum wage.
In some states, for example, the employer may be required to withhold state income taxes from wages. Other elements will vary with the specifics of the work arrangement and the local labor laws. Terms for payment and penalties for lateness.The subtotal that is due, any deductions, and the final balance that is due.
The hourly pay-rate per task and total due for each task. Descriptions of all tasks completed, and time spent per task. In addition to contact information, dates, and other logistical basics, the Hourly Invoice should include: This document is both a formal record of work and a request for payment – so it should be completed with care. The employee or contractor may enter their information and hours worked at the end of their shift and the company or hiring individual may calculate total hours and pay to properly compensate the employee or contractor. An hourly invoice is a document that tracks hours worked by an employee or contractor being paid an hourly wage.
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